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      How to integrate Qvalia with Xero?

      Integrate Qvalia with Xero using the integration app to log invoices in Xero and simplify accounting processes.

      The Xero connector enables users to synchronize transactions between Qvalia and Xero. Supplier and customer invoices are automatically logged in Xero for simplified bookkeeping.

      How it works

      • Manage your transactions in Qvalia; invoices are posted automatically in Xero
      • Includes supplier invoices and customer invoices
      • Invoices are posted automatically to designated accounts
      • Peppol UBL XML is transformed and mapped into a Xero-compatible data scheme
      • Qvalia creates OCR for customer invoices
      • Review and manage deviations in the error log

      Transferred invoice information includes issue date, currency, supplier party, customer party, references, payment means, note, invoice period, invoice lines, tax total, sales order ID, total amount, attachments, and originator document references.

      How to activate the integration

      1. Go to Settings and Integrations.
      2. In the list, click Xero and Connect.
      3. Log in to the Xero account you wish to connect.
      4. Choose settings and click Approve.
      5. Await authentication. The integration is marked as Active in the status indicator on the Integrations overview. Please allow up to 24 hours for confirmation.
      6. Contact help@qvalia.com. We will help you make a quick test of the settings and integration.
      7. Done.

      How to manage the error log

      Users can review and manage invoices that were unable to transfer by accessing the error log.
      1. Go to Settings and Integrations.
      2. Click View log under the active integration.
      3. Review the error list, you have three options:
        • View error: investigate source and review metadata
        • Reprocess: try to transfer the invoice again
        • Ignore: The invoice will be removed from the integration log but still accessible in list views

      Requirements

      • Subscription to Order Management Large or Enterprise
      • Products are identified and posted in Xero if the invoice is using the same product ID as in Xero
      • Products will created in Xero if the product ID on an invoice from Qvalia isn't available in Xero
      • Settings in Xero must allow for the same currency as the invoice
      • Products will be posted to the default sales account if the product ID is missing or does not correspond to Xero
      • Workflow must be enabled for incoming invoices
      • Incoming invoices are sent to Xero after final approval (sign-off)